Below are some vendors with whom MIT event planners have worked successfully. For detailed guidance on recommended vendors and bidding process/regulations, please visit the Office of the Vice President for Finance’s website—where you can also search for MIT preferred suppliers (Touchstone authenticated).
If you are wondering whether a vendor proposal represents good value and aligns with MIT best practices, we recommend contacting the following MIT professionals who will be glad to review the proposal or point you in the right direction.
- Institute Office of Communications (for graphic design, photography, etc)
- Christine Daniloff in MIT News (for photography, especially event coverage)
- Institute Events (for catering and event design)
- Procurement Operations (for hotel and other contracts)
Do you have a vendor to recommend to colleagues? Please let us know about your experience!
★ indicates an MIT preferred vendor that has a strategically sourced, centrally negotiated contract with MIT that complies with Institute requirements, terms, and conditions. Other vendors may offer a discount when you identify as an MIT client, however, so it is worth asking when you call.
Catering and beverage service
- Aceituna Grill
- Amsterdam Falafel
- B&B Bartending
- Baker’s Best Catering
- Basil Tree
- BG Catering Concepts
- Bon Appétit at MIT
- Boston Catering & Events
- Brothers Marketplace
- Café Luna
- Capers Catering
- Catering by Andrew (kosher)
- Clover Food Lab
- Commonwealth Kitchen
- Cosi Catering
- Danish Pastry House
- Dave’s Fresh Pasta
- Discover Vegans
- East Meets West
- Events by BH
- Flour Bakery
- Forklift Catering
- Formaggio Kitchen
- Fresh Food Generation
- Gourmet Caterers
- Gourmet Kreyol
- Guru the Caterer (inc. halal)
- Jules Catering
- Konditor Meister
- Mamaleh’s
- MAX Ultimate Food
- Middle East
- Milk Street Café (Kosher)
- MIT Endicott House
- Montilio’s
- Premier Bar Service + Catering
- Pure Cold Press (kosher)
- Putterham Grille
- Rami’s (kosher)
- Rebecca’s Café
- Rebecca Caras
- Rhythm ‘n Wraps
- Rita’s Catering
- Santoro’s
- Seasons Catering
- Sebastian’s Catering
- Sensational Foods
- Sofra Bakery & Café
- Something Savory
- Tatte Bakery
- The Bartending Service of New England
- The Catered Affair
- The Icing on the Cake
- The Kebab Factory
- The Sausage Guy
- The Smoke Shop
- Tova’s Catering (kosher)
- Via Lago Catering
- Vittorio’s Grill (kosher)
- Whole Heart Provisions
Media services
- 4Wall Entertainment (lighting and video rentals)
- AVFX (lighting and event production)
- B&H Photo Video, Inc.
- CAVT Solutions
- Devlo Media LLC
- DGI Communications
- E33 Productions (MIT student-run)
- Giro Studio
- Glass Ink Media LLC
- Headlight AV
- MIT Audiovisual Services
- MIT Office of Digital Learning (webcasting)
- MIT Video Productions (video, webcasting, virtual events)
- Steer LLC
- Studio125 (lighting and event production)
Music, decor, and entertainment
Other MIT resources and organizations
Parking, transportation, and shuttles
Photography
- Allison Evans
- Andy Ryan*
- Bryce Vickmark
- Caitlin Cunningham*
- Casey Atkins
- Christopher Harting*
- Cody O’Loughlin
- Conor Doherty
- Dana Smith
- Gretchen Ertl
- Ian MacLellan
- Jake Belcher
- Jonathan Sachs*
- Juliana Sohn*
- Justin Knight Photography*
- Ken Richardson*
- Kent Dayton
- Lynn Barry Hetherington*
- Malyszko Photography
- MIT Technique (student group)
- Sarah Bastille Photography*
- Stuart Darsch
- The Boston Headshot
- Webb Chappell*
Printing and promotional products
- DS Graphics
- Fenway Group (merged with Ambit Creative)
- Highland Services
- Journeyman Press
- MIT Copytech
- Print House
- Puritan Capital
- Surface Matter Design (environmental graphic design)
- Winbrook Promo (including banners and signs)
Rental tents, china, linen, and meeting/event equipment
- Access Tent
- AFR Furniture Rental
- Camelot Special Events and Tents
- Christian Party Rental
- ePoster Boards (electronic poster session set-up)
- Party Time Rentals
- PEAK Event Services (formerly Peterson)
- Interstate Rental Service
Security and safety
Space reservations
- Greater Boston Convention & Visitors Bureau
- Classrooms@MIT (classroom reservations via the MIT Registrar’s Office)
- MIT Campus Activities Complex (CAC)
- MIT Endicott House
- MIT Museum
- Samberg Conference Center
Team building
Translation services
- American Translations Partners
- Interpreters Associates, Inc.
- Language Connections, Inc.
- Language Scientific
- Linguistic Systems, Inc.
- Melissa Harkin (English, BR Portuguese, Spanish)